Council Elections & Meetings

Council Elections & Meetings

Find all of CRPO’s information on council elections and meetings from important dates, to valuable resources, and frequently asked questions.

Council Elections & Meetings

Information on Council Elections & Meetings

Council Meetings

Upcoming Council Meeting Dates for 2024

  • Upcoming Council Meeting Dates

    • September 26, 2024 (12:30-3:30)
    • December 12, 2024
Council Meetings

Council Observer Registration for Virtual Meetings

  • Council Observer Registration

    Council meetings are currently held via in-person/virtual hybrid. The in-person public gallery is currently closed, and observers are encouraged to register in advance to receive a link to view the livestream. Registering will allow us to contact you if there are technical difficulties during the stream.

    Complete the observer registration
Council Meetings

Watch Council Meetings on Livestream

  • Watch Council Livestream

    Watch the council meetings live from our YouTube livestream.

     

    Links are updated here on the day of the meeting.

Additional Meeting Information

 

Council meetings are held 4-6 times per year and are open to the public. Council meeting agendas are posted to the website two weeks in advance of the meeting. Meeting materials are posted one week prior to the meeting. Highlights are posted after each meeting and minutes are posted when they are approved by Council.

 

Closed Portions of Meetings

 

On occasion, portions of the meeting may be in-camera, meaning, Council may exclude the public from all or part of a meeting if:

 

  1. matters involving public security may be disclosed
  2. financial or personal or other matters may be disclosed of such a nature that the harm created by the disclosure would outweigh the desirability of adhering to the principle that meetings be open to the public;
  3. a person involved in a criminal proceeding or civil suit or proceeding may be prejudiced;
  4. personnel matters or property acquisitions will be discussed

 

These instances are often known in advance and are indicated on the agenda.

 

Accessibility

 

CRPO is committed to supporting accessibility and will provide accessible formats and communication supports for people with disabilities. If you would like to observe a Council meeting and require accommodations, please contact us at info@crpo.ca to make appropriate arrangements.

Meeting Resources

See council meeting guidelines and policies below.

  • Policies

    Question Period Policy

    The purpose of this policy is to ensure Council meetings are efficient and effective by fully briefing Council members on all agenda items to be covered, including questions from system partners.

    Read more here
  • Guidelines

    Council Observer Guideline

    The purpose of this guideline is to provide rules of conduct for individuals observing College Council meetings.

    Read more here

Council Agenda Packages, Highlights, & Meeting Minutes

  • September 2024 Council Meeting Package
    / PDF (6.69 MB)
Council Elections

Current Council Elections

  • Current Council Elections

    Thank you to the voters and candidates for participating in the election process in 2024.

     

    The next election cycle will begin in March 2025.

Elections Information Webinar

Elections Information Webinar

  • Elections Information Webinar

    Elections information webinars will return in April 2025.

Election Resources

See council election resources including policies, guidelines, and the nomination package.

  • By-Laws

    By-Law on Eligibility for Election

    A registrant is eligible for election to Council if the registrant has been nominated in accordance with the by-laws, has completed and returned the conflict of interest and Council competency questionnaires. Click the link below for more info. See section 10.04

    By-laws
  • Elections

    Council Pre-Candidacy

    Complete the council pre-candidacy modules 1 & 2 by watching the video linked below.

    Watch video here
  • Elections

    Candidate Nomination Package

    The Candidate Nomination Package includes six sections. Please provide sufficient time (approx. 2 hours) to complete all sections of the Candidate Nomination Package before submitting.

    Download PDF
  • Guidelines

    Time Commitment Guideline

    This document outlines the council and committee time commitments.

    Read more here
  • Policies

    Remuneration Policy

    The purpose of the policy is to establish and articulate the approach and process for compensation of professional Council members.

    Read more here
  • Policies

    Travel Expenses Remuneration Policy

    Members who prepare for and attend meetings respecting College business will receive reimbursement for certain meeting-related expenses in accordance with the following rates and conditions.

    Read more here
  • Elections

    Conflict of Interest

    Acknowledgement and undertaking regarding fiduciary duties and conduct for council and committee members.

    Read more here
  • Competencies and Orientation

    Council Competency Matrix

    The Council competencies are the attributes and skills that make a strong Council member and a strong Council.

    Read more here

Frequently Asked Questions: Council Elections

Council is the governing body of the CRPO and is composed of

 

  • at least six and no more than nine elected members of the College from regions across the province
  • at least five and no more than eight public members appointed by the Lieutenant Governor-in-Council

 

The Council governs the profession in the public interest, striving to ensure that professional practice standards, including the professional conduct of CRPO registrants, are maintained and enhanced; and that registrants are supported in their continuing professional development.

In 2025, the CRPO will be seeking RPs who practice in the following electoral districts to fill three positions on Council:

 

  • District 7 (Central) – composed of the City of Toronto (2 positions)
  • District 8 (Ontario) – composed of the whole province of Ontario (1 position)

 

RPs in good standing who meet the eligibility requirements detailed in the by-laws (linked above in Election Resources) may stand for election. A comprehensive eligibility checklist is provided in the Candidate Nomination Package.

 

We encourage RPs who enhance the College’s diversity of identities and lived experience (e.g., diversity of race, gender, ethnicity, sexual orientation, gender identity, disability, perspectives and experiences) to run for election.

Each year, CRPO hosts information sessions via webinar for RPs interested in running for election or learning about the election process.

 

Webinar dates will be communicated with registrants as they are scheduled.

Download and save the Candidate Nomination Package linked above in Election Resources.

 

Review and complete all sections of the nomination package. The package has six sections, including the requirement to complete pre-candidacy modules (linked above in Election Resources), a competency assessment and a brief questionnaire.

 

Email the completed Candidate Nomination Package to elections@crpo.ca before the May 1 at 12:00 noon EST deadline. Staff will contact you to confirm your nomination.

 

Should you require accommodations to complete the nomination package, please contact accessibility@crpo.ca

The Council competencies are the attributes and skills that make a strong Council member and a strong Council.

 

Some of the defined competencies include an understanding of governance, finance, risk management, and others.

 

RPs seeking election are required to complete a competency assessment as part of their nomination. A complete list of competencies is linked above in Election Resources.

Council meets 4-6 times a year for full-day meetings and education sessions. About half of the Council meetings are held in person at the CRPO office in Toronto and the other half are held via Zoom. Preparation time associated with Council meetings is also expected.

 

Additionally, Council members are appointed to serve on 2-3 committees. Committee meetings (including panels) are held virtually throughout the year with frequency depending on committee workload. RPs seeking election should consider the time commitment involved and are encouraged to discuss with their employer. See Time Commitment Guideline linked above in Election Resources.

Council members are compensated for their time attending and preparing for meetings, using the Remuneration of Council and Committee members policy linked above in Election Resources.

The term of office of a newly elected member of Council begins immediately after the election and continues for approximately three years.

To vote in CRPO elections, you must meet the criteria defined in the by-laws, including the requirement to primarily practice the profession (or, if not practicing, primarily residing) in one of the electoral districts that are holding elections.

 

Elections are conducted entirely online using Simply Voting election software. Eligible voters will receive a unique ballot at the email address associated with their CRPO account.

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