Annual Registration Renewal Information

Typically, errors will occur if a required field is left blank or the information entered does not align with the format required. Error messages on the renewal form will be accompanied with red text identifying the specific field(s) that have an error. Please look for the red text designating where the issue is occurring, then fix the information in that field.

If you are uncertain what the error may be, please email info@crpo.ca with a screenshot of the page that you are having difficulty on. Ensure that the screenshot includes all fields and error messages so that staff can assist you.

For the 2025-2026 renewal, the currency window is January 1, 2022 to December 31, 2024. Hours completed during this time period may count towards currency, provided that they are related to the practise of psychotherapy and fall into one of the currency categories such as:

• direct client work;
• record-keeping and preparation in relation to direct client work;
• professional development in psychotherapy;
• engaging in clinical supervision as a supervisee;
• conducting research or writing in the field of psychotherapy;
• supervising;
• teaching;
• managing;
• consulting; and
• other professional activities that impact the practice of psychotherapy.

RPs are not required to provide documentary proof of their currency hours unless specifically requested to do so by College staff. In the renewal form, you would just select whichever option applies to you and fill out the required information.

If you are an RP and have not completed 750 currency hours in the past three years, please select the appropriate option in the renewal form. You will then be asked to provide an explanation of why you have not completed the required hours and any circumstances that may apply. You will also be required to provide a breakdown of the currency hours that you have completed. Your submission will be reviewed by the Registrar. You may be required to complete upgrading activities or undergo a peer and practice assessment.

For education in the profession, you can report up to five levels of education and training that you have completed. The profession means within the scope of practice of psychotherapy, as defined in Psychotherapy Act, 2007.

For education outside the profession, if you have completed a higher level of education you would select “yes” and input the relevant details. If you have not completed a higher level of education outside the profession, please select “no”.

Please use your professional judgement to determine whether a specific education and training program is in the profession.

These questions are standard questions with standard drop-down menus set by the Ministry of Health and Long-Term Care and is collected for the Ministry, not CRPO. CRPO cannot change the drop-down menus. All 26 regulatory health colleges use the same menus.

Please note the list of educational institutions is in alphabetical order and some institution names are in French. If you completed your program at a private education institution is not on the list, please select “Private Career College”. If you completed your program at a public education institution not on the list, please select “None of the Above”

If you are currently practicing the profession and you have graduated from your education program in psychotherapy, you would select “yes” and input the relevant details. If you have not yet graduated or if you have not begun practicing psychotherapy since the date you graduated, you would select “no”.

This section is asking for a proportion of weekly practice hours doing each of the specified activities. So, the percentages that you enter into each of the six boxes must total 100%.  The box at the bottom is the sum of the percentages you enter in the six boxes. If you worked in the psychotherapy field at any point in the last year, you must fill out this section.

Here is an example: Bob works 40 hours per week. Of these 40 hours, approximately half of Bob’s time is providing direct professional services, and the rest of Bob’s time is split evenly between research and administration. So, Bob’s entries would look like this:

• Proportion of average weekly practice hours on direct professional services: 50
• Proportion of average weekly practice hours on teaching: 0
• Proportion of average weekly practice hours on clinical education: 0
• Proportion of average weekly practice hours on research: 25
• Proportion of average weekly practice hours on administration: 25
• Proportion of average weekly practice hours on all other activities: 0

The total of these boxes is 100% (50 + 25 + 25 = 100).

The above is an example only. Please ensure that you are reporting proportions that accurately reflect your practice.

At the top of the page, you will see a table reflecting any information previously reported about current registration, past registration, or refusals from any other statutory regulatory body.

If you have any changes to report to the existing information (e.g., your registration with another regulatory body has ended, you have a new finding of misconduct to report, etc.), please click EDIT on the respective record and provide the necessary information.

The three questions at the bottom of the page ask whether there are any changes to your current or past registration with, or refusals from, any other statutory regulatory body. Read each question carefully and  select “yes” if any of the following apply:

• You are currently registered with another regulatory body and need to report this information to CRPO, OR

• You were previously registered with another regulatory body and have not previously reported this information to CRPO, OR

• You were refused registration with another regulatory body and have not previously reported this information to CRPO.

If there are no changes to the information in this section, you would select “no”.

No, membership with associations that are not statutory regulatory bodies should not be reported in the renewal form.

If you previously reported information about a condition or accommodation, “yes” will be automatically selected. If you have any changes to your selection, you can update the response and/or information reported.

You are not required to provide information about your updated insurance coverage unless specifically requested to do so by College staff, or if you are selected to participate in an insurance audit. If you are selected for audit, you will be notified and required to provide documentary proof of your insurance coverage.

No, you will not be able to delete information once it has been added. You can email staff at info@crpo.ca to specify what entry you would like deleted.

All registrants must renew their registration annually, by March 31st each year. This year’s renewal will open on February 14th and is due by 5:00 p.m. ET on March 31st.

Yes, you are required to renew your registration for the upcoming registration year.

No, fees must be paid by credit card directly through your user account.  CRPO now accepts Visa, Mastercard and Discover.

Payment is the last step of the renewal form. So, you must go to the “Renewal” page of your user account, go through the renewal form and provide the requested information for each section, and on the final page you will be presented with the invoice.

Registrants who have outstanding fees past the invoice due date will not be able to access their renewal until their outstanding fees have been paid. If you do not see a button to access renewal, please go to the “Receipts” page of your account to view and pay any outstanding invoices. Please be aware that it may take up to one business day from the date of payment for the renewal to be made available to you.

After submitting your payment, you will be automatically directed to an order confirmation page indicating that your renewal has been successfully submitted. An order confirmation will also be emailed to you.

Please do not attempt to pay the fee multiple times. All fees paid to CRPO are non-refundable.

CRPO staff will contact you by email if your renewal is submitted or approved. You may also be contacted if staff have follow-up questions about your renewal.

It normally takes a regulatory body several months to review all renewals. Registrants who have completed both items required for renewal (i.e., payment of the registration fee and submission of the online renewal form) can continue to practise as usual while their renewal is being processed.

No, CRPO does not issue a new Certificate of Registration each year.

The learning plan and learning record are part of the Quality Assurance (QA) Program, which is separate from registration renewal. For more information about the QA program, please see the Quality Assurance Program Requirements page. If you have additional questions about the Quality Assurance Program page, please email QA@crpo.ca.

This information can be updated in the “Practice information” page of your account.

This information can be updated in the “Practice information” page of your account.

Information about the Inactive category can be found on the Registration Categories page linked below.

If you are in the RP category and would like to transfer to RP (Inactive) and be invoiced the Inactive amount for 2025-2026, you must go to the “Transfer request” page in your CRPO account and submit the request form. The deadline to request to transfer to the Inactive category is March 18, 2025. Registrants who submit a request to transfer to the Inactive category after this deadline may be required to pay the full RP registration renewal fee for the 2025-2026 registration year. Your transfer date must also take place on or before April 1st, as this is the date that the new registration year begins.

If you wish to resign your registration, please submit a resignation request directly through the “Transfer request” page of your user account.