Annual Registration Renewal Information

Error messages on the renewal form will be accompanied with red text identifying the specific field(s) that have an error. Please look for the red text designating where the issue is occurring, then fix the information in that field.

If you are uncertain what the error may be, please email info@crpo.ca with a screenshot of the page that you are having difficulty on. Ensure that the screenshot includes all fields and error messages so that staff can assist you.

For the 2024-2025 renewal, the currency window is January 1, 2021 to December 31, 2023. Hours completed during this time period may count towards currency, provided that they are related to the practise of psychotherapy and fall into one of the currency categories such as:

• direct client work;
• record-keeping and preparation in relation to direct client work;
• professional development in psychotherapy;
• engaging in clinical supervision as a supervisee;
• conducting research or writing in the field of psychotherapy;
• supervising;
• teaching;
• managing;
• consulting; and
• other professional activities that impact the practice of psychotherapy.

RPs are not required to provide documentary proof of their currency hours unless specifically requested to do so by College staff. In the renewal form, you would just select whichever option applies to you.

In the renewal form, please select the option indicating that you have not completed 750 currency hours. You will then be asked to provide an explanation of why you have not completed the required hours and any circumstances that may apply. You will also be required to provide a breakdown of the currency hours that you have completed. Your submission will be reviewed by the Registrar. You may be required to complete upgrading activities or undergo a peer and practice assessment.

The question is asking whether you are currently registered, previously registered or have ever been refused registration with any other statutory regulatory body. You would select “yes” and provide the relevant information if any of the following apply:

• You are currently registered with another regulatory body, OR
• You were previously registered with another regulatory body, OR
• You were refused registration with another regulatory body.

If you have only ever been registered with CRPO, you would select “no”.

If you previously reported current or past membership or refusal with another statutory regulatory body, the answer to the question is “yes” and cannot be changed.

No, membership with associations that are not statutory regulatory bodies should not be reported in the renewal form.

If you previously reported information about a condition or accommodation, “yes” will be automatically selected. If you have any changes to your selection, you can update the response and/or information reported.

If you do not have custody of any client records, please check the applicable box.

If you do have custody of client records, please input the name and other requested information of each successor custodian.

For education in the profession, you can report up to five levels of education and training that you have completed. The profession means within the scope of practice of psychotherapy, as defined in Psychotherapy Act, 2007.

For education outside the profession, if you have completed a higher level of education you would select “yes” and input the relevant details. If you have not completed a higher level of education outside the profession, please select “no”.

Please use your professional judgement to determine whether a specific education and training program is in the profession.

The questions in Step 7 and 8 are standard questions with standard drop-down menus set by the Ministry of Health and Long-Term Care and is collected for the Ministry, not CRPO. CRPO cannot change the drop-down menus. All 26 regulatory health colleges use the same menus.

If your education institution is not on the list, please select either “Private Career College” or “Not Applicable” from the drop-down menu. If the school/institution is outside of Canada, select “Out of Country”.

If you are currently practicing the profession and you have graduated from your education program in psychotherapy, you would select “yes” and input the relevant details. If you have not yet graduated or if you have not begun practicing psychotherapy since the date you graduated, you would select “no”.

Certain information should not change year-over-year. For example, the year that a registrant first began practising the profession is not something that would change. As such, fields that should not change will be locked once the registrant has entered information into it.

Other information will remain unlocked and changes can be made at every renewal, if necessary. For example, if a registrant chooses to complete a higher level of education in an unrelated field because they are looking to change careers, then they may need to update their education outside of the profession.

The bottom of step 8 is asking for a proportion of weekly practice hours doing each of the specified activities. So, the percentages that you enter into each of the six boxes must total either 0 or 100%. The total should only be 0 if you did not work in the psychotherapy field at all in the last year. The box at the bottom is the sum of the percentages you enter in the six boxes.

Here is an example: Bob works 40 hours per week. Of these 40 hours, approximately half of Bob’s time is providing direct professional services, and the rest of Bob’s time is split evenly between research and administration. So, Bob’s entries would look like this:

• Proportion of average weekly practice hours on direct professional services: 50
• Proportion of average weekly practice hours on teaching: 0
• Proportion of average weekly practice hours on clinical education: 0
• Proportion of average weekly practice hours on research: 25
• Proportion of average weekly practice hours on administration: 25
• Proportion of average weekly practice hours on all other activities: 0

The total of these boxes is 100% (50 + 25 + 25 = 100).

The above is an example only. Please ensure that you are reporting proportions that accurately reflect your practice.

You are not required to provide information about your updated insurance coverage unless specifically requested to do so by College staff, or if you are selected to participate in an insurance audit. If you are selected for audit, you will be notified and required to provide documentary proof of your insurance coverage.

No, you will not be able to delete information once it has been added. You can email staff at info@crpo.ca to specify what entry you would like deleted.

The email ‘CRPO – Renewal Reminder’ is specifically about registration renewal for the 2024-2025 registration year. This involves submission of the online renewal form and payment of the online renewal fee, both of which are done in the “Renewal” page of your account.

All registrants must renew their registration annually, by March 31st each year. This year’s renewal will open on February 1st and is due by March 31st.

Yes, you are required to renew your registration for the upcoming registration year.

New registrants who are initially registered in January to March will no longer be required to complete the annual renewal form, since the application approval date is close to the renewal deadline. Instead, these new registrants will be required to pay the renewal fee when their application is approved.

No, fees must be paid by Visa or MasterCard directly through your user account. The alternative for individuals without credit cards is a prepaid credit card.

Payment is the last step of the renewal form. So, you must go to the “Renewal” page of your user account, go through the renewal form and provide the requested information for each section, and on the final page you will be presented with the invoice.

Before you can access the online renewal form, you must complete the Health Professions Database information in the “HPDB information” page of your user account. These questions are required by the Ministry of Health and Long-Term Care. Please complete the questions. It should only take a few minutes.

If you made no changes, your renewal will be automatically approved. You will receive an email confirming that your renewal is approved.

If you made changes or if there is something in your renewal that requires review, you will receive an email confirming that your renewal has been submitted. Your online renewal form will then be reviewed by staff and, if there are any follow-up questions, you will be contacted by email. Once the review of your renewal is complete and approved by staff, you will be sent an email confirming that your renewal is approved.

It normally takes a regulatory body several months to review all renewals. Registrants who have completed both items required for renewal (i.e., payment of the registration fee and submission of the online renewal form) can continue to practise as usual while their renewal is being processed.

No, CRPO does not issue a new Certificate of Registration each year.

The learning plan and learning record are part of the Quality Assurance (QA) Program, which is separate from registration renewal. For more information about the QA program, please see the QA Program page. If you have additional questions about the Quality Assurance Program page, please email QA@crpo.ca.

This information can be updated in the “Practice information” page of your account.

This information can be updated in the “Practice information” page of your account.

Information about the Inactive category can be found on the Registration Categories page linked below. The deadline to request to transfer to the Inactive category is March 12, 2024. Registrants who submit a request to transfer to the Inactive category after this deadline may be required to pay the full RP registration renewal fee for the 2024-2025 registration year. Your transfer date must also take place on or before April 1st, as this is the date that the new registration year begins.

If you wish to resign your registration, please submit a resignation request directly through the “Category transfer request” page of your user account.